Meetings

Meetings in Teams include audio, video, and screen sharing. They're one of the key ways to collaborate in Teams.

<span id="topic-1" style="padding-top:40px;">Create a meeting</span>

Your calendar in Teams is connected to your Outlook calendar, so when you schedule a meeting in Outlook, it'll show up in Teams, and vice versa. There are several ways to schedule a meeting in Teams:

• • Select the Schedule a meeting button in a chat to book a meeting with the people in the chat.
• • Go to the Calendar tab and select the New meeting button in the top, right corner.
• • Select a range of time in the calendar. The scheduling form opens.

The scheduling form is where you'll give your meeting a title, invite people, and add meeting details. Use the Scheduling Assistant to find a time that works for everyone.

Once you're done filling out the details, select Save. This closes the scheduling form and sends the invite.

<span id="topic-2" style="padding-top:40px;">Join a meeting</span>

There are several ways to join a meeting in Teams. One way is from your calendar in Teams.

1. 1. Select the Calendar tab. 
2. 2. The scheduled meeting has a Join icon, when the meeting is ready to begin. Or, if someone starts the meeting, you’ll get a notification you can use to join.
3. 3. Before you join, check the following:
4.        ○ Mute/unmute—Teams will detect if there are already multiple participants in the meeting and suggest that you join muted.
5.        ○ Backgrounds—You can choose to turn your video on or off or select to enable background blur and customized backgrounds. 
6. 4. When you’re ready to go, select Join now.

<span id="topic-3" style="padding-top:40px;">Present in a meeting</span>

1. 1. Screen share from the Share button at the top of your meeting window. 
2. 2. Choose what screen or window you want to share. If you're sharing something with sound, remember to include audio.
3. 3. When you are finished, select the X button (replaced the Share button) at the top of your meeting window to stop sharing. 

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<span id="topic-4" style="padding-top:40px;">Meeting controls</span>

Once you join a meeting, a different window appears. These are the controls you need to know: 

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1. 1. Chat—Use chat to share files, ideas, and notes.
2. 2. People—Click to see who has been invited to the meeting, or to add new participants.
3. 3. Reactions—Stay involved without breaking the flow—you can share an emoji reaction to let the presenter know how you feel. Reactions also allow you to raise your hand, which will signal that you'd like an opportunity to speak.
4. 4. View—Use this to change your view. You can make if full screen, focus on content, and more.
5. 5. Rooms—Use this to create breakout rooms and assign participants to rooms or let Teams assign people for you.
6. 6. Camera—Turn your camera on or off. You can also select the More button near the camera to access audio and video settings.
7. 7. Microphone—Mute and unmute your microphone when you want to speak.‍
8. 8. Share content—Use this to share your screen with others.